Wide view of a speaker on stage at a Cicero summit produced by LUME Studios, with projected slides and camera operators filming

Start to Finish production

Conference & Summit Production NYC

Start-to-finish production for summits, conferences, and keynotes in New York

We produce summits at our building at 393 Broadway and on stages across New York, from Webster Hall to The Times Center. Keynote visuals, audio, stage management, voice of god, and video of every speech, all run by LUME STUDIOS.

Plan Your SummitItemized quote back within 24 hours.

LUME Studios is a New York experiential agency and AV production company. We find the venue, build the show, run the stage, and record every session for summits, conferences, investor meetings, and corporate presentations. Our team brings 40+ years of combined production experience and has produced 1,700+ events for 700+ brands, at venues including The Times Center, Webster Hall, Knockdown Center, Convene, The Ritz-Carlton NoMad, and our own five-floor building in Tribeca.

What we produce

Everything your summit needs, run by one team

LUME started as a venue. Ten years of running our own room at 393 Broadway taught us what summit day actually requires: clean audio for a panel of five, slides that behave, a confidence monitor the speaker trusts, and someone calling cues who has done it hundreds of times. Hire us for one piece or the whole show.

40+Years of combined production experience
1,700+Events produced
700+Brands served
24Hours to an itemized quote

Full conference production, start to finish

We take the event from brief to strike: venue, run of show, speaker wrangling, staging, AV, crew, catering partners, and content. One LUME producer owns it and is your single point of contact.

Venue sourcing across New York

No venue yet? We host up to 200 guests at 393 Broadway. For bigger rooms or a different neighborhood, we shortlist venues, walk them with you, and handle the venue advance. Venue sourcing.

Keynote visuals and stage screens

Walk-in loops, speaker slides, sponsor reels, lower thirds, LED wall content, and projection design. We check every deck and format it for the venue's screens before rehearsal.

Stage management and show calling

A stage manager runs backstage: speaker check-in, mic-up, holding, and on-cue entrances. A producer calls every cue from the booth, from the first session to the last. Speakers get confidence monitors and a countdown timer.

Voice of god announcements

The off-stage voice for your opening, speaker introductions, session changes, and sponsor reads. Choose a live announcer from our team or a pre-recorded AI-generated voice cued from the booth. We write the scripts with you.

Audio production and setup

Panel and lavalier mics, handhelds for audience Q&A, PA design and tuning, and an engineer mixing live. You get a clean board feed for the recording and the stream. Audio visual production.

Video of every speech, plus livestream

Single-camera capture up to multi-camera coverage of every session, recorded from the board audio. Add a livestream for remote attendees, or a hybrid setup on Zoom, Teams, or Google Meet.

Event photography

Stage, speaker, sponsor, and attendee coverage. Selects are delivered the same day for social, and the full gallery after. Event photography.

Recaps and session edits

A same-day or next-morning recap reel, plus edited speeches you can post, send to sponsors, or gate behind a form. Videography and editing.

A crew booked by name

Audio engineers, lighting designers, camera operators, stage managers, and show callers from a bench we have worked with for years. Larger builds bring in our event production team.

Creative direction

One look, from the walk-in loop to the last slide

Your summit should look like one event from the first screen a guest sees to the final session. We design the visual system for the day and build every piece of it to the venue's screens before load-in.

Event identity

A look for the day: type, color, motion, and how your brand sits on a stage. Then we apply it to everything below.

Opener and walk-in loops

The video that starts the show and the loops that run while the room fills.

Speaker walk-ons and lower thirds

Every speaker gets a walk-on graphic and a name card, timed to the voice of god intro.

Sponsor reels

Sponsor loops built to the same look, scheduled into the breaks so every logo gets its airtime.

A deck template every speaker uses

We send speakers one template early, then check and format every deck for the venue's screens, so twenty speakers still read as one show.

Stage and set design, rendered first

Backdrops, LED and projection layouts, and branded set pieces, planned to the room. You see renders and sign off before anything is built. Fabrication runs through partners we have used for years, built to our drawings.

At the Ecom Founders AI Summit at Webster Hall, every speaker deck, sponsor loop, and walk-on graphic ran off one system, for about 300 founders, from doors to the final talk.

Speaker support

Every speaker walks on ready

Your speakers should only have to think about the talk. We handle everything around it, from the deck to the walk-on.

Deck collection and version control

We collect every deck before show day, check it on the real screens, and keep the latest version loaded. Last-minute changes go through one person, so nobody presents the wrong file.

Tech rehearsals

Speakers walk the stage, test the clicker and mic, and see their slides on the screens before doors open.

Confidence monitors and teleprompter

Slides, notes, and a countdown face the stage. A teleprompter is there for any speaker who wants a script.

Check-in and mic-up

A stage manager meets each speaker backstage, mics them, and brings them to the wing on cue.

Voice of god scripts

We write the intros with you and cue them into the run of show, read live by our announcer or as a recorded AI voice.

For the Fora Annual Summit at Knockdown Center, we ran the LED wall, confidence monitors, and stage timer. At the Responsible Tech Summit at The Times Center, we ran visuals, playback, and speaker support.

Attendee experience

The room around the stage

Guests spend half the day off the stage: arriving, networking, eating, and walking sponsor tables. We plan those hours with the same run of show as the keynote.

Arrival and check-in

We staff registration for the day, so the line at the door moves and guests reach their seats before the opener.

Signage and wayfinding

Directional signs, session boards, and sponsor signs, designed to the event identity.

Breakout rooms

Screens, sound, and a tech in each room, on the same schedule as the main stage. We have run five breakout rooms so far.

Food and bar

Catering comes from our preferred caterers, sized to your breaks and your headcount, with a bar for the networking hour.

Sponsor takeovers

Sponsors can take over a space for the day: branded backdrops, demo tables, and photo moments. At 393 Broadway, that can be the 360° Immersive Studio.

Photo and content capture

Photographers cover the stage, the speakers, the sponsors, and the crowd, with same-day selects for your team's posts.

For Solana, we sourced a 30,000 sq ft SoHo venue and ran a two-week bootcamp and hackathon for 1,000 attendees.

Formats

What we produce most

Every format below has been through our hands more than once, and we also produce workshops and masterclasses. Tell us the shape of your day and we will tell you what it needs.

Speaker presenting to a full room with slides projected across three walls at a summit produced by LUME Studios

Summits and conferences

Full-day programs with keynotes, breakouts, and sponsor moments. We keep the stage, the screens, and the schedule moving together.

Keynote speaker on stage in front of a projected slide at a Cicero summit produced by LUME Studios

Keynotes and product launches

One speaker, one reveal. Rehearsed cue by cue until nothing about it is left to chance.

Four-person panel on stage at the Chase and Aeroplan event at LUME Studios

Panels and fireside chats

Five mics, one conversation worth hearing. Clean audio, a stage look that photographs well, and slides that change on cue.

Speaker presenting to a seated audience under projected graphics at a corporate conference produced by LUME Studios

Investor meetings and corporate presentations

Board-ready visuals, clean recording, and tight timing, in hotel ballrooms, boardrooms, and our own lofts.

A speaker addresses a packed room in the blue-lit Immersive Studio at LUME Studios

All-hands and town halls

Leadership on stage, questions from the floor, and a stream for the people who could not be in the room.

Seated audience for a presentation in Loft 5 at LUME Studios, 393 Broadway

Non-profit presentations and galas

Mission videos, honoree reels, and a live ask that lands. We scope to the budget and say so plainly when something is not worth the money.

Case studies

Conferences we've produced

Summits, conferences, panels, and launches, produced at our building at 393 Broadway and at venues across New York.

Webster Hall ballroom set for the Ecom Founders Q4 Summit, produced by LUME Studios
Webster Hall · Full-day summit

Ecom Founders Q4 Summit

LED wall playback, audio, AV rentals, and stage management for a back-to-back speaker lineup.

See the case study →
Solana and Jump Crypto branding projected across the stage wall at the Solana NYC Bootcamp and Hackathon
SoHo venue we sourced · 1,000 attendees

Solana NYC Bootcamp & Hackathon

Two weeks of working sessions, panels, and evening events in a 30,000 sq ft space we found and produced.

See the case study →
Attendees among rows of chairs under projected geometric graphics at the Stack'd Connect conference
393 Broadway · Partner conference

Stack'd Connect

PartnerStack's partner conference, with speaker sessions under 360° projection and catering on site.

See the case study →
Two Cicero speakers presenting on stage in front of a projected slide at LUME Studios
393 Broadway · Presentation day

Cicero

Keynotes and talks with slides and graphics running across the walls of the Immersive Studio.

See the case study →
Chase and Air Canada panel and luncheon set under immersive sky projection at LUME Studios
393 Broadway · Panel & luncheon

Chase × Air Canada

A Chase Aeroplan panel and seated luncheon, staged under wall-to-wall sky visuals.

See the case study →
Camera crew filming the Lenovo and AMD Mix Masters live launch at LUME Studios
393 Broadway · Live-streamed launch

Lenovo × AMD Mix Masters

A product launch filmed in front of a live audience and published to YouTube inside 48 hours.

See the case study →

Rooms we love producing in

Our own building, plus the New York stages we keep coming back to. Each one has hosted a LUME summit.

Speaker on stage in the LUME Immersive Studio at 393 Broadway
393 Broadway, our buildingImmersive Studio, up to 200 standing
Webster Hall ballroom set for a conference
Webster HallEcom Founders summits
The Times Center auditorium in Midtown Manhattan
The Times CenterResponsible Tech Summit
Fora Annual Summit at Knockdown Center
Knockdown CenterFora Annual Summit
Convene conference room in New York with a curved LED wall
ConveneTech summit
Meeting room at The Ritz-Carlton New York, NoMad
The Ritz-Carlton NoMadAnnual investor meeting

Process

How a summit comes together

Advance call

Thirty minutes on date, headcount, agenda, budget, and whether you have a venue. You get an itemized quote within 24 hours.

Venue

We confirm LUME, coordinate with your venue's production contact, or send a shortlist of rooms that fit.

Run of show

We build the minute-by-minute show with you: speakers, walk-up music, voice of god scripts, transitions, and sponsor reads.

Content build

Speaker decks collected and checked, stage visuals designed, and playback programmed at the venue's actual screen resolutions.

Rehearsal and show day

Crew in early for line checks and camera positions. Speakers get a stage walk-through. A stage manager runs backstage and one producer calls the show.

After

Strike on the venue's clock. Photo selects the same day, then the recap reel and edited speeches.

Lead times

How far out to start

Anywhere from a few weeks to four months, depending on how much we are building.

Your eventStart this far out
Stage visuals, AV, and show calling at a venue you already bookedA few weeks
Multi-day conference, custom stage build, or we source the venueUp to four months

Most one-day summits land in between. Already inside the window? Send the date anyway. We can usually tell you in one call what is still possible.

Investor meetings and board presentations run under NDA, and we sign yours.

FAQ

Conference production FAQs

Can you produce our whole conference, start to finish?

Yes. We handle venue sourcing, run of show, staging, AV, keynote visuals, stage management, crew, recording, and recap content. One LUME producer owns the event from the first call to strike.

Do you only produce events at LUME Studios?

No. We produce at venues across New York City, including The Times Center, Webster Hall, Knockdown Center, Convene, and The Ritz-Carlton NoMad. We also host up to 200 guests at our own building at 393 Broadway in Tribeca.

Can you help us find a venue?

Yes. Tell us your headcount, dates, budget, and format, and we will shortlist NYC venues that fit, walk them with you, and produce inside the one you choose.

Do you provide voice of god announcements?

Yes. We provide the off-stage voice for openings, speaker introductions, session changes, and sponsor reads, either a live announcer from our team or a pre-recorded AI-generated voice. We write the scripts with you and cue them into the run of show.

Do you provide stage management?

Yes. A stage manager runs backstage (speaker check-in, mic-up, and on-cue entrances) while a producer calls every lighting, audio, and playback cue from the booth.

Can you record every speech and livestream the event?

Yes. We offer single-camera capture up to multi-camera coverage of every session, recorded with clean audio from the board. We can stream to remote attendees or run hybrid sessions on Zoom, Teams, or Google Meet.

Do you provide event photography?

Yes. Our photographers cover stage, speakers, sponsors, and attendees, with selects delivered the same day.

Do you build keynote slides and stage visuals?

Yes. We design walk-in loops, sponsor reels, lower thirds, and LED wall content, and we check and format every speaker deck for the venue's screens.

Our venue has an in-house AV team. Can you still help?

Yes. The house team knows its room and gear, and we work with them. We add the program layer: content, speaker support, playback, stage management, and show calling.

How much does conference production cost in NYC?

Pricing depends on the services you need. AV and stage visuals alone cost far less than full production with venue sourcing, video of every session, and photography. Send your agenda, headcount, and the services you want, and we will return an itemized quote within 24 hours.

How far ahead should we book a summit in NYC?

A few weeks is enough for stage visuals, AV, and show calling at a venue you already have. A multi-day conference, a custom stage build, or a venue search can take up to four months. Most one-day summits land in between.

Do you design the look of the event, or only run the AV?

Both, or either. We can design the full visual system: opener, walk-ons, lower thirds, sponsor reels, a deck template, and a stage design you approve from renders. We can also take your agency's files and run them. Either way, we format everything for the venue's screens.

Do you run speaker rehearsals?

Yes, tech rehearsals. Every speaker walks the stage, tests the mic and clicker, and sees their slides on the screens before doors. We provide confidence monitors and a teleprompter, and a stage manager brings each speaker on cue.

Will you sign an NDA?

Yes. Investor meetings, board presentations, and unannounced launches run under NDA.

Do you offer non-profit pricing?

Often, yes. Tell us your budget and we will advise where it does the most for the program.

Tell us about your summit. We will send the plan and an itemized price within 24 hours.

Plan Your Summit

Every experience starts with one conversation.

Tell us the goal, the guest count, and where it needs to happen. We reply within one business day with the right venue or production path.

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